Importance of maintaining school health records

School health records give the provision for a school nurse to communicate information to students, families, the school multidisciplinary team, emergency personnel, other healthcare providers, and school nurse substitutes. Information from school health records will show proof of student health issues that ought to be self-addressed. The massive caseloads and volumes of longitudinal student information collected by school nurses result in a quantity of data that is not readily managed by paper processes. Electronic documentation systems afford economical information management processes as well as the documentation, reporting, and analysis of student health information. Electronic information management systems additionally afford the aggregation of knowledge from multiple sources if the information parts are unit standardized across systems. The ability to build a database requires the EHRs to be able to speak the same language. Data in systems that use standardized languages and are interoperable across a variety of settings will allow the expansion of evidence to determine nursing interventions that support student academic success.

EHRs are required for school nurses to use the aggregate data to build a standardized school health database that identifies student health trends, determines evidenced‐based interventions, supports effective student healthcare models, and documents improved student academic success. Collective school health information population-based disease surveillance and holds the potential for analysis by the community and demographic teams of the foremost effective methods for school‐based health promotion and unwellness hindrance activities.